College Management
System

Student Management System (SMS) streamlines data collection, storage & retrieval and the management of records to improve both operational and management tasks.

This module starts functioning once a candidate is taken admission into the institution. It generates new admission lists, strength report, student detail, income reports, religion wise/caste wise detail and many more reports.

Student Admission and Enrollment system supports the student admission & registration process, the maintenance of current student personal and historical data. The database maintained by this system usually contains personal student information. Student Module provides a simplified application process by reducing effort and duplication. It uses a single window entry system for selection process.

This module is one of the most critical processes involved in running an institution. Our Fee management Module provides its users with complete solution to handle fee-related information along with the frequency at which it is collected. Staff involved in fee collection will have restricted access to this module. Only the administrator will have the complete control over the fee structuring and other related activities.

The Fee module enables you to maintain registers of fee receipts and outstanding amounts on a student/ course basis. The fee module has a configurable structure for concession and penalty and its calculations thereof.

This module is classified into

• Master
• Fee Structure
• Fee Collection
• Reports & Analysis

This module aids the maintenance and tracking of not only student’s fee collections, but also for refund and cancellation. This module includes,

• Student wise fee configuration (User can configure student wise / course wise fee / common for all students)
• Fee Collection Reports (User can check fee reports Daily, Monthly or Date wise and on many other criteria’s)
• Searching or Filter options (User can search students by name, by course wise and by Admission No.)
• Fee Structure Defining (Tuition Fee, Bus Fee, Hostel Fee), Fee Receipt, Penalty Calculation(User can define fee structure, all type of fee and fine)
• Providing concession & refund are also provided with this module.
• Fee heads can be defined monthly, quarterly, and annually or in installments.
• You can generate different types of reports like daily fee statement, consolidated fee statement, class wise dues, and student paid details etc.
• You can maintain Transport fee & Hostel exclusively.

Transport management module will make the process of assigning student & maintaining the trip details of the student and vehicles easier. This module will keep the records of transferring or interchanging of bus routes, list of students using conveyance, list of students of a specific route, name wise and class wise.

Features

• Configure Route & Boarding Points.
• Assign Month Wise & Place wise fee structure.
• Bus facility can be provided at the starting of the session or in between.

Transport module is also integrated in to the fee management module and accounts so that the transport charges are automatically charged from the students. To the management, the system provides vital information regarding the expiration of Insurance, renewal of Permits, Details of fuel consumption and fuel economy of the vehicle etc.

Hostel Management manages all the information related to the Hostel and other boarding arrangements for students and staff. Hostel Management system caters to the information requirements for the following areas:

• Hostel Buildings and Room creation.
• Hostel Fee Structure creation.
• Room allotment to the student.
• Transfer of rooms.
• Reports in regard to the Room Availability, Room Allocation, and Student Transfer are provided too.

Hostel management module reduces paper works. This module will keep the updated records of students, lodging, room transfer and other facilities. Deposit and refund of security amount can be managed effectively. Hostel Management System is useful to perform the complete Hostel Management functionalities and generates Hostel wise student list, room wise student list, and other functional reports at ease.

The Staff Management module contains the complete history of staff from recruitment including staff profile, staff’s leave register, leave policies and staff attendance and termination.

Some of the key features of Payroll Module are:

• Flexible Earning & Deduction Structure.
• Calculate Basic Pay based on Attendance.
• Define your own leave rules.
• Automate Loans Re-Payment by creating schedules.
• Carry all PF & Salary, automatically to accounts.
• Bank transfer statement facility is available.
• Generate Pay slip and reports in single click.

Hostel management module reduces paper works. This module will keep the updated records of students, lodging, room transfer and other facilities. Deposit and refund of security amount can be managed effectively. Hostel Management System is useful to perform the complete Hostel Management functionalities and generates Hostel wise student list, room wise student list, and other functional reports at ease.

This module is fully integrated will all the modules to prepare receipts, vouchers and to find the receivables and payables. This module facilitates the preparation of Balance Sheet, Profit & Loss Account and Trial balance. On a click of mouse button you will be able to see the status of anything related to the financial account.